Voice Expenses: Add Expenses Hands-Free
Record expense details by speaking — perfect for receipts and on-site costs.
What Is Voice Expenses?
Voice expenses lets you log business costs just by speaking. No typing receipts, no fiddling with forms on site — just tap the microphone and describe what you bought, how much it cost, and what job it's for.
It's designed for tradesmen who are out and about, buying materials or paying for services and need to log expenses on the spot.
How to Use It
- Tap the green + button and select Expense
- Tap the 🎙️ Voice Note button
- Speak naturally — describe the expense, amount, and category
- A.X.E.L processes your voice and creates a pre-filled expense form
- Review the details, attach a photo of the receipt, and save
Example
Say something like:
"Fifty quid on screws and fixings from Screwfix for the kitchen job, materials category."
A.X.E.L will extract:
- Amount: £50
- Description: Screws and fixings
- Supplier: Screwfix
- Category: Materials
- Job reference: Kitchen job
Supported Categories
A.X.E.L understands common expense categories:
- Materials — timber, tiles, fixings, supplies
- Tools — equipment purchases
- Fuel — van diesel, travel costs
- Subcontractor — payments to other tradesmen
- Office — stationery, software, admin costs
- Marketing — website, adverts, business cards
- Insurance — liability, vehicle, equipment
- Utilities — phone, internet, workshop power
Tips for Best Results
- Include the amount clearly — "fifty pounds" or "£50" both work
- Mention the supplier if you remember — helps with record keeping
- Link to a job if relevant — makes job costing more accurate
- Take a photo of the receipt while you're recording — attach it to the expense for your records
Why Use Voice Expenses?
Most tradesmen lose track of small expenses — the £15 here, £30 there that add up over time. Voice expenses means you can log costs the moment you spend them, so nothing gets forgotten. Plus, it all feeds into your P&L reports automatically.
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